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Attachment A - Terms of Reference for the final evaluation of the Youth for Love 2 Project

REC Action Grant NUMBER 101005341 — Y4L2 —REC-RDAP-GBV-AG-2020

Background

Evidence shows that youth violence is a pervasive and widespread phenomenon that can have long-life consequences at the individual, family and community level. Preventing and addressing youth violence is a critical aspect in meeting a wide range of youth, social, family, health and employment policies’ objectives.

Combating violence against children and ensuring child protection is one of the main thematic areas of the recently approved EU strategy on the Rights of the Child 2021-2024. The strategy acknowledges that “children can be victims, witnesses, as well as perpetrators of violence, starting from their own homes, in school, in leisure and recreational activities, in the justice system, offline as well as online.” Finally, the strategy calls upon Member States to take actions to provide adequate support to children with specific vulnerabilities who suffer violence, as well as to violence that occur in schools.

In line with the EU strategy on the Rights of the Child, ActionAid International Italia Onlus aims at reducing violence against and among children and youth at the national and international level.

Project overview

Youth for Love 2 is a 2-year project funded by the Rights, Equality and Citizenship programme. The project is a continuation of a previous EU funded project and started on the 1st of May 2021. The project is implemented in 4 EU countries namely Italy, Belgium, Greece and Romania. The project is coordinated by ActionAid International Italia Onlus (hereinafter ActionAid Italy) in partnership with ActionAid Hellas (Greece), Afol Metropolitana Consortium (Italy), Center Partnership for Equality (CPE) (Romania), UC Leuven-Limburg (UCLL) (Belgium).

The project aims at preventing, detecting and addressing peer violence among adolescents (14-18 years) in 5 targeted communities through the adoption of positive behaviours among different target groups including: youth, families, educational professionals and community members at large. The project will promote a comprehensive multi-stakeholder approach that entails a process of community engagement starting from the actors around the schools (youth, teachers, families and community associations) to build broad coalitions and cooperation and advocate for better policies with authorities and decision-makers.

The project’s structure consists of 4 main components (Work Packages): 1) project management and coordination aimed at ensuring a quality and timely implementation of the activities and achievement of project’s objectives; 2) school-based training activities aimed at improving youth, teachers’ and parents’ knowledge and skills to prevent, detect and respond to peer violence; 3) youth-led community-based initiatives aimed at enhancing the role of community members, associations, service providers and authorities through participatory methodologies, peer to peer activities, local campaigning to engage in community-based initiatives against peer violence; and 4) advocacy, communication and dissemination activities to ensure that the project’s impact is enhanced and disseminated.

Purpose of the final evaluation

The external evaluation has the following major objectives:

  1. To assess the project’s impact in terms of behavioural change on three main factors that influence people’s intentions to act: a) a person’s attitude towards peer violence; b) a person’s perception of the social acceptability of peer violence; and c) a person’s belief that he/she is actually able to do something to avoid/prevent/address peer violence (i.e. self-efficacy).

It will focus on measuring the following project’s specific objective indicator:​

  • 70% of project beneficiaries reduce tolerant attitudes towards peer violence; ​
  • 70% of project beneficiaries perceive peer violence less socially acceptable; ​
  • 80% of project beneficiaries perceive they are able to do something to avoid/prevent/address peer violence (i.e. self-efficacy). ​
  1. b) To assess the effectiveness of intervention strategies and provide recommendations to the coordinator and the partners for future similar programming.

The external evaluation will complement the mid-term evaluation that is conducted internally by ActionAid Italy in coordination with the partners and will focus on the project’s performance and progress towards the achievement of the outcomes and objectives.

Evaluation Methodology

The evaluation should combine:

  • a quasi-experimental approach using a pre-post design with a non-randomized control group. It should target a representative sample of the following project beneficiaries 400 students; 190 teachers; 50 parents involved in the school-based trainings. This approach should be focused on quantitative data to be used for comparison between the treatment and the control group
  • qualitative methods to provide a comprehensive understanding of the perceptions of the different target groups the project has worked with/impacted upon. Qualitative methods may include Focus Groups and/or Interviews, direct observation etc.
  • desk review of project records including quarterly partner reports, facilitator activity reports, training pre and post questionnaires, progress report, intermediate evaluation report.

Having different beneficiary groups, it is important for the methodology of the evaluation to suggest different methods of data collection that are best suited for the specific target groups and the objectives of the evaluation. Findings and analysis should be disaggregated by age and gender.

The evaluation methodology should be participatory and inclusive (gender, age, and socio-economic vulnerabilities should be taken into consideration). Peer violence is a sensitive topic and project participants might have had experience of peer violence. Thus, the evaluation should prevent and avoid secondary victimization. The evaluation should promote ethical data collection practices (safety, informed consent, etc).

Scope of work

The evaluation is expected to cover all countries of implementation (Italy, Belgium, Greece and Romania). The evaluation should assess the project as a whole and covers the implementation period from May 2021 to April 2023.

The evaluation will be conducted online or in presence according to the security situation in each country. The evaluator should identify and have experience with adequate online platforms and tools and include them in the proposal.

Evaluation deliverables

All evaluation deliverables except for the data collection tools should be in English.

  • Evaluation Plan with the Evaluation Methodology and a detailed Workplan. It should include details of the sampling method as well as the approach to the construction of treatment and comparison groups
  • Evaluation tools (translated in the partner country languages)
  • Baseline Report
  • Draft Final Evaluation Report
  • 1 Validation workshop (in Milan) to present the main findings of the Evaluation report
  • Detailed Final Evaluation Report. This must at a minimum contain an i. Table of content ii. Executive Summary iii. Introduction iv. Evaluation Objectives Methodology vi. Findings of the evaluation viii. Recommendations ix. Conclusions x. Reference Annexes (including the list evaluation participants)
  • A Child-Friendly presentation of the main evaluation findings (2 pages) 

Timeline

The consultancy is expected to start in June 2021 and end in April 2023. As follows a tentative schedule with the main deadlines. The schedule might be revised by ActionAid Italy in coordination with the selected organization.

Qualification and skills required for the consultancy

For this evaluation we would give priority to private and/or public organizations/agencies that meet the following criteria:

  • More than 5 years of experience in conducting project evaluation with a focus on projects in the field of youth and violence prevention and contrast. Preference will be given to organizations/agencies that have strong experience working with the main target groups including children/youth, teachers and school staff, and parents;
  • Previous experience in conducting research and/or evaluation of project funded by the Rights, Equality and Citizenship Programme of the European Commission-DG Justice and Consumers or other EU funding programmes (Erasmus+, Horizon2020 etc.);
  • Fluency in English (both written and spoken). Knowledge of another language spoken in one of the countries targeted by the project is considered an added value;
  • Excellent attention to detail and evidence of quality outputs from previous assignments;
  • Good qualitative and quantitative analytical skills;
  • Good reporting and communication skills;
  • Punctuality and availability to complete the work on time

It is considered a strong added value if the organization/agency has strong relations with and access to schools in one or more project countries. This can help in constructing the control group.

Budget and payment arrangement

The total budget for the consultancy is 12.000 Euro (VAT included). 30% payment will be made after signing of the agreement, upon submission of the evaluation plan and the first invoice. Balance 70% will be paid after completion of the expected activities, submission of the final report and the invoice. It could be possible, in the agreement phase, to arrange for different tranches.

Costs for 2 trips to/from Milan (including transportation and accommodation) should be borne by the evaluator and should be included in the budget breakdown. Costs for travel and accommodation related to field missions in the other project countries should not be included in the 12.000 Euro.

Costs for the translation of the data collection tools in the respective partner country languages (Italian, Romanian, Greek and Flemish) should be included in the budget of the consultancy. Interpretation if any will be provided by the partner organizations.

How to apply

Interested candidates are requested to submit an electronic copy of their expression of interest (in English) by the 18th of June 2021 with the subject REF: Final Evaluation of the REC Action Grant NUMBER 101005341 — Y4L2 —REC-RDAP-GBV-AG-2020 to alessandra.folcio@actionaid.org - M&E expert and mariasole.piccioli@actionaid.org - PM Youth for Love 2.

Candidates must forward:

  • 2 pages (max) letter of motivation indicating the consultants’ suitability for the assignment and match with previous work experience, qualifications etc; the composition, roles and responsibilities of the evaluation team; and the provisional availability to fulfil the consultancy as per the timeframes indicated in these Terms of Reference. The Candidate should clearly indicate the acceptance and adherence to the Code of Ethics of ActionAid https://www.actionaid.it/chi-siamo/missione-valori/codice-etico ;
  • The Technical Proposal with the description of the evaluation methodology that will be used and a draft workplan;
  • The Economic Offer with the budget breakdown;
  • Professional profile of the evaluating team/company (CVs of all individuals included in the consultancy team);
  • The Company Registration Report (Visura Camerale) and the DURC should be submitted if applicable by law. At the time of finalising the contract the selected organization will be requested to provide additional documents.

Candidates are requested to indicate the following code in the technical and financial documents submitted for the proposal:

Project number: REC-RDAP-GBV-AG-2020 - 101005341

Budget code and budget line: 3ITAEUY4L002 – YFL2-C Subcontracting

Selection Process

The proposals evaluation will be conducted by a Youth for Love 2 project team composed of the PM, the M&E expert, the school expert and the Grant Manager.

The technical proposal must score 70 out of 100 as total score:

  • Clarity, comprehensiveness and coherence of the technical proposal: 30
  • Previous experiences of the interested organization and composition of the proposed evaluation team: 30
  • Quality of the proposed evaluation methodology and tools: 40

The Economic offer will be opened only for proposals which have been evaluated 70 plus from a technical point of view. The final choice will be made on the best value for money. 

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